- Strict regulatory and compliance requirements (SOX, SOC 2, ISO 27001, internal risk and audit standards)
- High volumes of third-party vendors and contractors, including IT, facilities, security, auditors, and service providers
- Fragmented visitor and access processes across branches, offices, and secure facilities
- Manual or inconsistent visitor logs, increasing audit risk and exposure
- Limited visibility into who is on site, where they are authorized to be, and why
- Physical security concerns tied to unauthorized access, tailgating, or incomplete records
- Audit pressure requiring proof of access controls, policy acknowledgements, and incident readiness
- Emergency response complexity across multi-floor offices and distributed locations
Trusted by Leading Financial Institutions
FacilityOS for
Banking and Financial Institutions
FacilityOS empowers your team to strengthen physical security, simplify compliance and control access across financial facilities—all within a single, innovative platform.
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Leading Financial Institutions
Trust FacilityOS
Trust FacilityOS
Rising pressures are impacting safety, compliance, & uptime
Facing the Demands of
Financial Institutions
Next generation facility management
Turn challenges into
opportunities by:
FacilityOS provides a centralized visitor, workforce, and access management platform for banking and financial institutions, giving security, facilities, and compliance teams a single source of truth.
Rather than relying on disconnected tools, FacilityOS enables financial organizations to:
- Maintain audit-ready digital records for internal and regulatory reviews
- Verify and document who is on site, their purpose, and authorization level
- Enforce consistent access and security workflows across all locations
- Improve emergency preparedness and incident response
The result: stronger physical security, simplified compliance, and reduced operational risk.
Operational Needs Across Financial Institutions — and How FacilityOS Helps
FacilityOS creates value across your entire facility.
Operational Need
Control Physical Access for Visitors, Vendors & Contractors.
Meet Financial Security & Compliance Requirements.
Centralize Safety & Emergency Preparedness.
Coordinate IT, Facilities & High-Risk Vendor Work.
Why It Matters More for Financial Institutions
Banks and financial firms host a steady flow of visitors — auditors, consultants, IT vendors, maintenance teams, and executives — many of whom require access to sensitive or restricted areas.
Without centralized access oversight, organizations face security gaps and compliance exposure.
Financial institutions must demonstrate strong physical access controls and documentation during audits and security reviews.
Emergencies — from evacuations to security incidents — require fast, coordinated response across offices with hundreds or thousands of people on site.
Critical infrastructure work — server rooms, data centers, secure floors — requires strict access control and documentation.
How We Help
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Digitizes visitor pre-registration and check-in workflows
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Centralizes vendor and contractor compliance documentation
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Maintains full visit histories and real-time visibility
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Supports role-based and time-bound access workflows
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Maintains auditable access logs and signed policy acknowledgements
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Centralizes compliance documentation across all sites
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Flags missing or expired requirements before access is granted
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Simplifies preparation for internal audits, SOC reviews, and regulatory inspections
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Provides real-time visibility of who is on site
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Supports digital mustering and roll calls during evacuations
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Tracks drills, incidents, and response records
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Improves coordination between security, facilities, and leadership
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Verifies vendor authorization before granting access
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Tracks contractor presence in sensitive areas
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Ensures only approved individuals enter restricted zones
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Improves oversight during maintenance and upgrade windows
Outcomes Teams See
SAVE TIME
- Faster, more secure visitor and vendor check-ins
- Better emergency preparedness and faster response times
BE EFFICIENT
- Reduced reliance on paper logs and spreadsheets
- AI-Powered reporting and insights
STAY COMPLIANT
- Improved audit readiness with centralized, digital records
- Stronger enforcement of physical security policies
SUCCESS STORY
A large financial services organization replaced paper visitor logs and inconsistent vendor access processes with FacilityOS to strengthen physical security and audit readiness across corporate offices and secure facilities.
- AVisitor and vendor access standardized across headquarters and regional offices
- Audit preparation simplified with centralized, digital access logs and policy acknowledgements
- Third-party vendors and contractors verified at check-in against security and compliance requirements
- Emergency preparedness improved with real-time visibility and digital roll calls
“FacilityOS gave us a consistent, auditable way to manage physical access across our offices. We eliminated paper logs, reduced risk tied to third-party access, and significantly improved our readiness for security and compliance reviews—without disrupting daily operations.”
— Director of Corporate Security, Large Financial Institution
How FacilityOS Supports Every Role
Security
Physical Security & Corporate Security Teams
- Gain real-time visibility into who is on site, why they are there, and when they arrived
- Replace paper logs and fragmented badge systems with centralized, auditable access records
- Reduce security risk by verifying visitor and vendor authorization before access is granted
- Strengthen emergency response with digital mustering, roll calls, and incident documentation
- Maintain clear audit trails for internal security reviews and regulatory examinations
EHS Managers
Emergency & Business Continuity Teams
- Instantly identify who is on site during evacuations or security incidents
- Execute digital roll calls across floors or buildings in real time
- Maintain documented records of drills, incidents, and responses
- Improve coordination between security, facilities, and leadership during emergencies
- Strengthen preparedness without relying on manual headcounts or outdated lists
Leadership
Executives and Leadership
- Gain a single source of truth for physical access, visitor activity, and compliance posture
- Reduce organizational risk without slowing business operations or employee productivity
- Improve consistency across distributed offices, branches, and secure facilities
- Support regulatory confidence with centralized, defensible audit trails
- Scale security and compliance processes as the organization grows
Facility Managers
& Workplace Operations
- Simplify day-to-day visitor and vendor coordination across offices, branches, and headquarters
- Reduce front-desk friction and manual check-in processes with pre-registration workflows
- Track contractors and service providers performing maintenance, upgrades, or renovations
- Improve coordination during after-hours, weekend, or high-risk work
- Standardize site processes without disrupting employee or client experience
Risk
Compliance & Internal Audit
- Maintain audit-ready documentation for access controls, visitor logs, and policy acknowledgements
- Eliminate manual spreadsheets and inconsistent recordkeeping across locations
- Demonstrate consistent enforcement of access and security procedures during audits
- Quickly retrieve historical access records for investigations or compliance reviews
- Reduce compliance gaps caused by incomplete or missing visitor documentation




