Streamline visitor management with automated security checks at pre-registration and sign-in. Screen visitors before arrival, review legal documents and watchlist results in advance, and manage on-site entry efficiently with customizable workflows for high-security environments.
Step 1
Configure Approval Settings
Set up approval criteria for different visitor types. Configure workflows for pre-registration and on-site check-ins, designate approvers, and enable Pre-Registration Approval in Site Settings to screen visitors before arrival.
Step 2
Pre-Registration Review (When Enabled)
When a guest completes pre-registration and meets approval criteria, they are marked as "Pre-Registration Pending Approval" and do not receive a QR code. Approvers receive an email to review details and can approve or deny from the side panel.
Step 3
On-Site Validation of Entry
When a guest signs in on-site (who hasn't pre-registered or requires additional approval), VisitorOS automatically sends a request to the designated representative for verification if they meet the predefined criteria. The designated representative will approve or deny the visitor based on your organization's guidelines.
Step 4
Visitor is Approved or Denied Entry
Visitors are approved or denied entry. For pre-registration approvals, approved guests receive a QR code via email; denied guests do not. For on-site approvals, visitors gain immediate access or are denied. Administrators receive email notifications for all denials.
Step 5
The Record is Tracked in the Visitor Log
Every approval and denial are recorded in the visitor log, providing a comprehensive history of who was granted entry to the facility, who was denied entry to the facility, and when.
