FacilityOS > LogisticsOS > End-of-Life Management Workflow

When an asset reaches the end of its usable life, users initiate a structured end-of-life request instead of simply changing its status. The system captures the asset’s details, current owner or department, and the reason for retirement, ensuring every action begins with documentation and intent.

For organizations that require governance, retirement requests can be routed through an approval workflow. Designated reviewers receive notifications, evaluate the request, and either approve or decline it before the asset can officially be retired — preventing unauthorized disposal.

Once approved, the system records exactly how the asset is handled. Whether recycled, donated, sold, auctioned, or disposed of, each disposition method is logged to support finance reporting, compliance requirements, and surplus transparency.

When assets reach end of life, auditing doesn’t stop. Document how assets are handled and whether they were recycled, donated, sold, or disposed. This structured surplus reporting supports finance, compliance, and forecasting requirements.

Before closing the lifecycle, teams can update the asset’s final condition and attach supporting notes or photos. This creates defensible documentation explaining why the asset was retired and in what state it left service.

Even after retirement, the asset remains in the system with its full history intact — including acquisition data, ownership changes, movements, maintenance records, and final disposition. The asset is no longer active, but its audit trail remains permanently accessible.