VisitorOS manages the full visitor journey across your sites, from pre-registration to a complete audit trail. Every contractor, driver, and auditor is screened, badged, and cleared for the right areas before they reach the floor, so you meet CTPAT, ITAR, and OSHA and always know who is on site.
VisitorOS for Manufacturing
The Leading Visitor Management System for Manufacturing Enterprises
Visitor Pre-Registration
Guests register before arrival, completing required security checks and entry prep so on-site check-in is fast.
On-Site Check-In
Visitors check in at a kiosk or from their phone, with identity verification and photo capture where the site requires it.
Screening, Documents, & Notifications
The system runs any required screening, captures document sign-offs, prints a badge, and alerts the host.
Visitor Check-Out
Guests sign out by kiosk or mobile, or are signed out automatically.
Visit Logged in Audit Trail
Every event written to a tamper-proof log, exportable for audits.
Digitize the Sign-In/Out Process
Eliminate the hassle of manual sign-ins with an electronic visitor management system. Our solution automates the entire process, boosting accuracy and saving valuable time. Plus, instantly access all your visitor data in the cloud through a centralized dashboard.
Gain Real-Time Visibility
Stay updated with real-time insights on all your visitors. Our solution provides a comprehensive view of both current visitors and expected arrivals, empowering security and management teams to effectively monitor facilities.
Comprehensive Audit Trails
VisitorOS automatically logs every site visit, capturing every detail from sign-in to sign-out, including time stamps and visitor types. These records create a thorough audit trail that you can access anytime, supporting compliance like OSHA and GMP, while enhancing security protocols.
Tailor Workflows
Customize visitor sign-in, pre-registration, and post-sign-in processes to suit the unique needs of your manufacturing facilities. Whether adjusting workflows based on visitor type or adding specific security checks to enhance facility safety, our solution offers flexible configurations to meet your requirements.
Ensure Document Compliance
Customize the sign-in process to meet your facility's needs. VisitorOS automatically provides and tracks your required documentation—like NDAs, quizzes, training certifications, and compliance documents—ensuring induction is completed as needed to reduce risk and enhance compliance.
Strengthen Visitor Security
Safeguard your facility from potential risks with integrated visitor screening. Our solution not only integrates with third-party watchlists but also allows you to create custom watchlists, ensuring that flagged individuals are prevented from gaining access.
Keep Teams Informed
VisitorOS sends automated arrival alerts by email, SMS, or your team's messaging channels. A shared dashboard and scheduled reports keep everyone working from the same record of visitor and contractor activity.
Enhance Security with Badge Printing
Instantly print badges upon sign-in to ensure visitors are easily identifiable and compliant with site security protocols, maintaining a secure facility.
Streamline Event Visitor Management
Simplify visitor management for events with pre-registration and screening. Invitees can quickly pre-register, speeding up the check-in process while maintaining high security standards through integrated screening measures.
Protect Visitor Privacy
Safeguard your visitor data with industry-leading privacy features. Our solution helps ensure that all personal information is meticulously managed, fully complying with data protection regulations such as GDPR.
Multilingual Support
Ensure a smooth and welcoming experience for all visitors with our multilingual support. We offer a multitude of language options to accommodate diverse visitor needs, ensuring clear and effective communication for everyone.
Good Manufacturing Practices (GMP)
Good Manufacturing Practice (GMP) establishes quality standards for production of goods, ensuring consistent processes through documentation, training, material control, and testing. GMP compliance is vital for product safety, effectiveness, and meeting global quality standards.
VisitorOS supports GMP compliance by managing and documenting visitor and contractor compliance with GMP protocols through:
- Managing and restricting visitor access to sensitive production areas
- Capturing digital signatures on GMP agreements from visitors and contractors
- Maintaining comprehensive digital logs of all visitor activity to meet GMP’s stringent record-keeping requirements
- Ensure visitors receive necessary induction training on GMP practices as part of their sign-in process
Occupational Safety and Health Administration (OSHA)
The Occupational Safety and Health Administration (OSHA) has established specific regulations for visitor management in manufacturing plants. For example, employers must establish a visitor management program to control access to hazardous areas, and visitors must be informed of potential hazards and instructed on safety procedures, including personal protective equipment (PPE) if necessary.VisitorOS supports OSHA compliance requirements for visitors and visitor management by enabling organizations to:
- Integrate health screening tools within the visitor sign-in process and track compliance with site-specific requirements when visitors check-in, such as wearing personal protective equipment (PPE) or completing safety training to instruct visitors on safety procedures.
- Pre-authorize visitors and restrict access with watchlists, deny lists, and color-coded badges to support OSHA requirements to limit visitor access to hazardous areas.
International Traffic in Arms Regulations (ITAR)
For manufacturers that export and/or import defense-related articles and services from the United States, ITAR regulations ensure that military and defense-related technology and products are secured and can only be accessed by authorized entities, safeguarding national security in the US.
VisitorOS helps ease compliance with ITAR for manufacturers through the following:
- Facilitating the signing of necessary legal documents, such as Non-Disclosure Agreements (NDAs), before granting access helps ensure visitors are legally bound to comply with ITAR restrictions.
- Verifying the identity of visitors with digital ID/passport scanning.
- Automatically screen visitors against denied and restricted party lists to prevent unauthorized access.
- Maintain comprehensive digital logs of all visitor activity, including entry and exit times, purpose of visit, and areas accessed. This will provide an essential audit trail for ITAR compliance.
Customs-Trade Partnership Against Terrorism (C-TPAT)
Customs-Trade Partnership Against Terrorism helps U.S. Customs and Border Protection provide the highest level of cargo security. It is a public-private sector partnership program involving stakeholders in the international supply chain, such as importers, carriers, consolidators, licensed customs brokers, and manufacturers. C-TPAT mandates a documented process for identifying and mitigating risk in the international supply chain for goods entering the US. Integrating a C-TPAT visitor log system into your operations can simplify the intricacies associated with these stringent requirements.
VisitorOS easing compliance with C-TPAT requirements by enabling organizations to:
- Visually identify guests with printed photo badges. Color-code badges based on the reason for their presence on-site.
- Deny access to unauthorized persons by screening visitors and contractors against watchlists and/or deny lists.
- Schedule automated reports such as an end of day report showing who has been in the building and who hasn’t signed out yet.
- Facilitate the signing of, capture, and securely store digital signatures on legal documents such as NDAs or waivers.
Effortless Setup and Comprehensive Contractor Management
I really like the dashboard and reports that FacilityOS ...
Effortless Setup and Comprehensive Contractor Management
I really like the dashboard and reports that FacilityOS offers, especially because we use the report to create my monthly report about how many hours my contractors spend on site. The initial setup of FacilityOS was super easy for me, which I really liked.
Julio G.
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of FacilityOS's sup...
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of FacilityOS's support team.
We rolled out 90 locations quickly in about 3 months with the help of FacilityOS's support team.
Jeff O.
Field Service Leader
FacilityOS is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had ...
FacilityOS is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend FacilityOS
Knowing who is at your facility and having the ability to alert them to evacuate...
I highly recommend FacilityOS
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
FacilityOS runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and ...
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature...
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple...
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"FacilityOS is EXCELLENT for contractor / visitor management!!"
The VisitorOS system is easy to use, the softw...
"FacilityOS is EXCELLENT for contractor / visitor management!!"
The VisitorOS system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
The VisitorOS system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our check-in process...
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our check-in process is with FacilityOS.
Visitors have been impressed with how easy and advanced our check-in process is with FacilityOS.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for ...
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Love FacilityOS!"
Customization and help from the technical support and set up team. I LOVE working with Jess...
"Love FacilityOS!"
Customization and help from the technical support and set up team. I LOVE working with Jessica. All questions are answered quickly.
Customization and help from the technical support and set up team. I LOVE working with Jessica. All questions are answered quickly.
Candice S.
Human Resources Generalist
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
Customer support team, from sales to onboarding, has been outstanding. The kiosks at our sites have been praised for...
Customer support team, from sales to onboarding, has been outstanding. The kiosks at our sites have been praised for their reliability and ease for setup.
Samuel J.
Beyond the features and functions, the FacilityOS team has been incredibly responsive and supportive. They have been...
Beyond the features and functions, the FacilityOS team has been incredibly responsive and supportive. They have been great in helping us get our system to operate efficiently and optimally.
Chip S
What has impressed me most about FacilityOS is its scalability/ease of integration and exceptional customer service....
What has impressed me most about FacilityOS is its scalability/ease of integration and exceptional customer service.
Brian K.
IT Senior Analyst
